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TimeSheet Entry - PowerForce ™

Introduction

The following document outlines the combined time sheet entry screen (NVT_004), its fields and use.

Getting There:

Introduction

The Time Sheet Entry (NVT_004) screen has been modified to accept the extended time sheet format as represented by the Georgiou "Daily Workplace Report" & "Plant Department Daily Time Sheets".

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Time Sheet Entry - Employees

Each element of data capture will be presented to the user (site supervisor) as a dropdown. This will act as a speed-up of processing as well as immediate data validation. The use may also type the data in free-hand. This is the new format of the time sheet entry screen, where you have the ability to enter Plant / Equipment id that the employee worked on during the day.

time sheet

Column Id	Type	Description & Use
Job Code	Drop down (fixed)	Select the job code that you're entering data for
Job Name	Display only	Displays the description of the job code
Date	Drop down	Enter the date for which you are entering this time sheet
Plant Number	Drop down	(If required), enter the plant / equipment that the employee worked on during the day
Cost Code	Drop down	Enter the cost code associated with the employee's hours
Cost Description	Display only	Displays the description of the cost code
Start	Drop down / data entry	Enter the shift start time (preferrably in 24 hour format)
Finish	Drop down / data entry	Enter the shift start time (has to be in 24 hour format)
Meal Break	Data entry	Enter the lenght of the meal break in minutes (30 for 1/2 hour)
Pay Code	Drop down	Select the pay code for the shift (if required)
Pay Code Description	Display only	Displays the description of the pay code
Total hours	Display only	The lenght of the shift, taking into consideration the meal break

Button	Description & Use
	Move through the days (back & forward) from the date shown
	Information - shows a popup of data entry speed ups
	Copy the time sheet data from a previous date to the currently set date. You need to "Save" the data if you wish to confirm the time sheet.
	Save the data on all tabs
	Set user preferences such as employee, equipment lists
	Export TimeSheet data for external systems

To start data entry, begin by select a Job Code for which you wish to enter time sheet data. You will be presented with the available job codes as a mechanism which controls that you do not enter invalid data.

Enter the date for which you're entering the data. If you wish to copy a time sheet from a previous day, select the copy button to select the day from which you wish to copy the data.

Then select the employee for whom you are entering data on the left, and complete the line as appropriate, entering only the data relevant to that shift.

plant number

When entering the cost code, you may use the drop down provided, or type the data in free hand. Tab off the field or hit Return to move to the next input field.

cost center

To complete the time sheet for the employee, enter the start and finish time of the shift (in 24 hour format). Then enter the length of the meal break in minutes. The system will calculate the shift lenght based on this data.

employee

When you press the Save button, the data in all of the tabs will be saved to the database. You may then continue to add more data, or make changes to the data you've entered, and then press Save to re-save the new data.

employee

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Subcontractors Tab

The most significant change is that between the Georgiou employee and its sub-contractors. This will provide for clear data entry, and help focus the user on correct data entry. The subcontractors will be presented on a tab of their own, as with Georgiou and Hired equipment.

On the subcontrators tab, you have the ability to enter number of staff, rather than entering individual employee details.

subcontractors

Worked example of entering a number of staff.

subcontractors

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Equipment Tab

The equipment tab shows the Georgiou plant. The equipment tab will immediately show the actual equipment that is on this site.
This serves as a control on data entry and presents a clear image of what actually is being used on the job.

equipment
Worked example.

equipment

Hired Equipment - effectively the same data entry as the Georgiou equipment. hire equipment

Speeding up Data Entry

To speed up data entry , the time sheet has the ability to copy time sheet data between days. The timesheet data has shown itself to be largely the same from day to day, with a few changes in cost codes, and therefore a "Copy" button is provided to allow for the copy of time sheet data from a previous date to the date being entered. The expectation is that today's data is a lot like yesterday, so copy yesterday's timesheets and make any changes. And, not only can you copy yesterday's data, but you may copy data from any previous time sheet entry.

Please note, that the copy can only be performed for the same job code, different dates.

copy button

Clearing superfluos data after copy

When you copy data between days, you will at some occassion copy more shifts than are required for the day. Therefore you must clear the unwanted shifts, before you save your timesheet. The way to clear data that you've copied or entered by mistake is to use the checkbox and process as described in the following paragraph "deleting copied data". All that you need to do is to 'check' the line which you want cleared, and then press the red "X".

Deleting saved copied data

You may on occassion, save the copied data or newly entered data and then realise that it was a mistake. To remove data which you've saved, follow the same process as for clearing copied data (or any data on the time sheet screen), and press the "X" to clear or delete the data.

In the case of where you actually want to delete saved data, you will be prompted to confirm that you actually wish to delete these entries (as per below).

Once you confirm the delete, the screen will redraw and you may then continue with your data input.

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