The scenario: We want to pay a uniform allowance to our staff (Mon - Fri only).

Getting There:

[ SC ] –> Modules / Module Options

The scenario in detail

For Mon - Fri shifts, we want to pay a uniform allowance for the shift. In this outline, we will extend an earlier document (paying a shift allowance) to show you how to configure a uniform allowance.

Step 1 - the Classification Code

The giving of allowances is generally driven through an employees classification (payclass) code. The classification code in turn relies on the TimeZone and Award Interpreter to automate the calculation.

classification code

This is the basic definition of an classification, with the two elements that we'll need to attend to highlighted. The Award Rule is where you set up allowances, and the TimeZone is where you define the definition of your day - for the cases of where you want to apply an allowance to only certain hours of the day.

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Step 2 - the TimeZone definition

For this example of where you want to allocate a uniform allowance based on a shift worked, you do not need to configure any aspect of the TimeZone.

Step 3 - the Award definition

The definition of the award interpreter is quite simple. We're interested only in the Mon-Fri, therefore we're only showing the relevant pieces.

award interpreter

The link codes are saying pay Normal, Shift Loading & Uniform Allowance. The "U" is the link code being used here to define the allowance.

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Step 4 - classification code -

Whilst not a necessary component of the payment of bonuses, we saw this item on the award definition, so let's quickly show you how it will work into the costing of a shift.

You see that in the award definition we have a "U" code, what PowerForce calls a "Link Code" - it's a link between the code in the award interpreter and the actual rate that someone will be paid. In this example the U code will pay something called an Allowance code, which itself has a value UNIF.

uniform allowance

Now, you might be asking yourself why so much long windesness to pay an allowance - and the simple answer is:

This award definition can be applied to multiple classifications, where each classification can have their own individual value for the equivalent "UNIF" in this example.

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Step 5 - the allowance code definition

The following image shows the uniform allowance definition.

uniform allowance

The elements that you want to take away from here are the "Method" -> Amount, the "Apply Hours Type" -> 'Normal'.

NB - please note that you are not selecting any over-ride by selecting the "Configure Payment Conditions" checkbox. You would select this combination if you wanted to also apply a uniform allowance to "Sick Leave".

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Step 6 - A quick look at a costed shift

Without too much ceremony, to verify that your changes are actually working as you'd expect them. Take any shift that is being worked by an employee on the classification that you are modifying. Double click on the shift to open the time edit window, and before doing anything look to the right of the screen to see what zone the system has defined the shift.

shift allowance


And, as per the award interpreter, we see a Uniform Allowance of $1.1800..

See Also

Paying a shift allowance

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