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Introduction

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Introduction

Using the scheduling workbench

Payroll Processing

Casting Overtime

On the left hand side of the main navigator screen, double click “Scheduling”
On the right hand side of the main navigator screen, double click “Cast Overtime”
In the “Cast Overtime: window, double click “PRG” company code and the “include column will turn from “no” to “yes”
Double click the “overtime rule” and the include column will turn from “no” to “yes”
Ensure “cast overtime” is selected
Select “pay weekending” date from the calendar drop down box
Click on the “pay cycle” drop down box
Click on “weekly” and click “ok”
Click “process” (this will take several minutes, and it will process the overtime rule against all employees)
Click “ok” to the message
Click “exit” to return to navigator

Pre-Payroll Report

On the left hand side of the main navigator screen, double click “Scheduling”
On the left hand side of the main navigator screen, under “Scheduling” double click “Scheduling Workbenches”
On the right hand side of the main navigator screen double click “Time Scheduling Workbench – HR”
Select the weekending, by the last day of the week from the drop down box labelled “W/End” near the top right hand corner of the new workbench window that has opened up
Click on the “Site” tab
Select any site from the drop down box located in the top left corner of the workbench window
Click the “book” looking icon in the icon bar next to the “green tick” icon
In the “scheduling reports options” window select “costing reports” and click ok
Delete the site name in the “site” field
Ensure the prefilled date range is correct
Select “pre-payroll report” from the “report type” section
Select “format 1” from the “pre-payroll format” section
Select “employees only” from the “pre-payroll format” section
Click print
Click “no” to the “Specific pay cycle” message box
In the print preview screen, click the print icon on the far left bottom corner of the screen
Click ok to the “print range” window (this will print the report to the printer)
Cross check that the employee’s classification matches to their gross hourly rate for every shift

Payrun Processing

On the left hand side of the main navigator screen, double click “Payroll”
On the right hand side of the main navigator screen double click “Payroll Workbench”
Double click “Company Name” in left hand side of the billing workbench
Double click “new payrun”
Ensure the weekending date is correct
Ensure “automatic” is selected
Click "Next”
Put a “x” in all the pay cycles by clicking once on the pay cycle
Enter date range for the payroll period (Monday-Sunday) from the calendar drop down box
Click "Next”
Click on all earning types of “Time & Attendance/Wage Earners/Salary Earners”
Click "Next”
Click “Finish”
Print the payrun “exceptions report” and check for anomalies
If any found, you need to delete the pay run and fix errors and then reprocess

Balancing Payrun against Pre-Payroll Report

Identify the gross amount from the pre-payroll report
In the payroll workbench, identify the gross amount of the selected payrun, this is usually in the gross column of the “payrun summary” tab of the payroll workbench
The gross amount of both the pre-payroll report and the payrun workbench gross must match, but you must include the figure from the allowances total from the payrun onto the pre-payroll report total as it is included in the payrun total
If there is a discrepancy found;

Click on the “employee details” tab in the payroll workbench
Click on the employees one by one and compare the “before tax amount” in the wages breakdown section on the screen to the gross amount in the bottom of each employee in the “pre-payroll report”
If there is discrepancy, identify the problem, then delete the payrun and fix the and reprocess the payrun

Compare the EFT amount total with the “net wages” amount total

Identify the “net wages” amount on the screen in the workbench in the payrun summary tab
Click on the “book” looking icon on the icon bar
In the “payrun reports” window, select “electronic payments”
Click “run report”
Compare the “deposit total” on screen to the “net wages” total on the workbench
Close the print preview screen

Deleting a Payrun

On the left hand side of the main navigator screen, double click “Payroll”
On the right hand side of the main navigator screen double click “Payroll Workbench”
Double click “Company Name” in left hand side of the billing workbench
Double click on the weekending generation that you want to delete on the left hand side of the payroll workbench
Click on the red “x” to delete the payrun
On the “cancel payrun” window select “all”

Re-Processing Payrun

On the left hand side of the main navigator screen, double click “Payroll”
On the right hand side of the main navigator screen double click “Payroll Workbench”
Double click “Company Name” in left hand side of the billing workbench
Double click on the weekending generation that you want to reprocess on the left hand side of the payroll workbench
Click on the recycle icon on the icon bar
On the “process payrun” window, click “all”
On the “reprocess payrun” window click “keep”

Committing Payrun

In the payroll workbench, click the “green tick” icon ion the icon bar
ONLY click “yes” to the message window if the pays are balanced and the EFT amount matches the net wages amount
Click “yes” to “delete exceptions report”

Creating Electronic Payment (EPS) file in ABA format

In the payroll workbench, click the “green dollar sign ” icon ion the icon bar
In the “Electronic Payment Processing” window in the “process to run” section select “generate deposit”
Confirm that the “amount” in the deposit summary section is the same as the “net wages” figure from the “payroll workbench”
In the “ref” field in the “deposit summary” section where the file name is prefilled (P:\OINSIGHT\EFT\ANZ09.ABA) click in the field just after the “ANZ09” but to the left of the “.”
Then type date of the weekending, month first (in two digit number) then the day (in two digit number)
Click “create disk” button – this will make the ABA file for banking and print out a hard copy report of the file

DO NOT EXIT THE WORKBENCH
Place the EFT report summary with the pre-payroll report (do not staple)
You will need this paperwork to collate with the actual transmission report to the bank and then place the completed pays paperwork in the accounts department in-tray

Payroll Reports for Accounts

In the payroll workbench, click the “book” looking icon ion the icon bar
In the “payrun reports” window select the following reports and print one by one

Allowance Summary
Deductions
Earnings summary
Edited pays
Electronic payments
Manual adjustment

Each report will load in the print preview screen if any reporting is available, if nothing is reportable then the print preview screen will not load and a message box will appear
Close the “payrun reports” window once all required reports are printed
Staple reports together and place in the accounts in-tray

Providing hours to Sub-Contractors

On the left hand side of the main navigator screen, double click “Scheduling”
On the right hand side of the main navigator screen double click “Extended Scheduling Report”
Click on the drop down box of the company field and select “PRG”
Enter date range in the “from” and “to” fields for the required period
Select “total hours” in the “choose the report type” section
In the “type” section, select “Contractor”
Use the drop down box in the “sub-contractor group” to select the appropriate contractor
In the “subcontractors” window choose the contractor and click ok
In the “extended scheduling reports’ window, click print
In the print preview screen, click the print icon on the far left bottom corner of the screen
Click ok to the “print range” window (this will print the report to the printer)
Repeat this process again for each contractor on the list. If hours have been worked then the report will load. If not then a message will appear stating “no records found”.
Email or fax the hours to contractors as appropriate.

Changing the view(s)

Month to date processing

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