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Time Sheet - PowerForce ™

This document is a draft functional specification for the Timesheet project.

Introduction

The Georgiou timesheet project has collated & synchronised the various departmental requirements around an online time capture facility. The overall achievement of the project is that all the variations of timesheets are located in the single Timesheet database from where data processing and reporting can take effect.

Site Timesheet Processing

Site processing is based around the job / site. The site supervisor has the ability to:

Sites will enter data for all Georgiou employees working on the job
Sites will enter data for all the sub-contractors working on the job.
That is they will have the ability to enter timesheet data for the necessary categories of plant, such as Georgiou small & large plant.
Sites will have the ability to enter timesheet data for all hired plant working on the job.
Sites will have the ability to enter non-productive hours on a per employee basis.
Sites will have the ability to split an employee's day into hourly blocks representing different job cost codes.
Site managers have the ability to:
- Enter timesheets on a Job Centric basis for their staff. The details of timesheet entry can be located here.
- Enter timesheets for their sub-contracts
- Enter timesheets for the plant on site (where plant is further categorised according to size and source)
- Run reports to show missing timesheets for any of the items noted above
- Entering non-productive times across all their timesheets

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Head Office

The overall role of the head office staff dealing with time sheets will be to

Follow up on missing timesheets through reports
Generate data imports from the raw timesheet data into the internal Georgiou systems, including
- Payroll import into Timberline
- Cost record import into Timberline
- Direct cost import into Timberline
- Revenue cost import into Timberline

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Plant Dept Timesheets

The plant department has the ability to:

Enter Plant staff timesheets
Carry out an EQ revenue reversal for a previously entered time entry
Report on all missing timesheets for plant across the company
Manage the movement of plant between jobs
Enter non-productive times across their staff timesheets
Run various reports to show the productivity of all plant in the organisation
Plant will enter a day's employee timesheet disecting the day into as many components as necessary. The details of the Plant timesheet entry can be located here.

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Payroll Functionality

The payroll department has the ability to:

Enter annual leave for all staff
Report on missing timesheets for staff prior to running payroll
To upload timesheet data electonically into Timberline
Run a series of reports to show data in the Timesheet system
Run a series of reports to analyse work hours by various categories

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