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Changing employee classification (pay class)

Introduction

This document outlines the steps to change the pay class and / or employment type of an employee.

Getting There:

[ Biographical ] –> Personnel Maintenance / Personnel Rates

Overview

An employee classification (pay class) in PowerForce reflects the employee pay rate.
Historical pay rates are maintained so that you have the history of the employee's engagement with the company all in one view.

Adding a new pay class or changing the employment type

Open the employee personnel rates window, and select the employee you wish to make changes for. At this stage you may change either or both of the pay class (pay rate) or the employment type for the employee.


change pay class
Click on the pay class or employment type dropdown arrow to access the "Change employee Class" form.

Changing the Details

Press the Add button, and complete the effective date, employment type and pay class details. Use the available dropdown to select values rather than keying them in.

Ensure that the effective date is greater than that most recent date shown in the left hand side, in this example 17/03/2006. You may enter an effective date as far into the future as is required, you do not need to wait for the day that you wish to make this change effective.

If you are only changing the pay class, you must sill enter the employment type, and enter the same employment type as the employee is on presently. Similarly if changing just the employment type, then make sure to enter the same pay class as the employee is on presently.

Enter a brief note in the Change Reason section to remind yourself of why the change has been made.

 

After the change

Press Save to save away the details. You will then be offered the opportunity to have the software automatically change the classification code of the employee on any future shifts that the employee may have in the system.
Recall that each shift is costed as soon as it is created, therefore is you have generated 2 or 4 weeks worth of shifts forward from today, each shift is costed according to the pay rate that the employee is on, on the day that you created the shift. So, continuing the example, this employee will be in the forward scheduled shifts at the current rate of pay. Now that you're changing his pay rate or employment type effective of some day into the future, for the system to maintain its correct values, allow it to check and change any shifts as necessary.



Replying yes will cause the software to search out any shifts forward of today for this employee, and recost those shifts according to the employee's new pay rate and / or employment type.

In this instance there was nothing to change.

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Double check your work

Having save the changes away, double click on the future date "01/07/2010", then double-click on the Permanent/Admin Office line to see the details on the right hand side.

Pressing save to complete the work on this screen, will prompt you to remember to press Save on the original screen to ensure that the data is filed to the database.
So, basically you have to save on this screen and then also save on the orig

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Pay Class and Employment Type

The two fields and their respective dropdowns will both take you to the same Change Employee Class screen.

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See Also

Employment Types

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